Payment for fee and full deposit for hotel accommodations should be made in Japanese Yen.
- Payment should be made by credit card (Visa, MasterCard, American Express, JCB and Diners Club).
- Payment should be completed by each deadline.
ICOM Kyoto 2019 Desk (KNT) will e-mail you a confirmation after the deadline, informing you of the completed registration, hotel reservation with the name of your hotel and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel.
Cancellations are not accepted by telephone. Cancellations must be sent by e-mail to ICOM Kyoto 2019 Desk (KNT), email@example.com.
Cancellation and change of reservation can be made online until hotel application deadline.
After the deadline, please notify ICOM Kyoto 2019 Desk(KNT) by e-mail to firstname.lastname@example.org.
|Until 21 days before the night of stay
|20 to 8 days before the night of stay
||20% of accommodation charge
|7 to 2 days before the night of stay
||30% of accommodation charge
|1 day before the night of stay
||40% of accommodation charge
|On the reserved day (before hotel’s check-in time)
||50% of accommodation charge
|On the reserved day (after hotel’s check-in time)
||100% of accommodation charge
|No show without notice
|| 100% of accommodation charge
The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30 - 17:30 [Japan time = GMT+9:00] except for national holidays.) After the working hours, cancellation will be made on our next working day, which may incur charges.
*Check-in after 10P.M. must be notified to the hotel in advance to avoid cancellation of reservations.
*If you do not show up on the check-in date, the rest of your reservation will be automatically cancelled.
Refund Policy for Hotel Accommodations
Refund will be made during or after the conference period, after deducting credit card service charges and the cancellation penalties.
The refund will be made to the same credit card.
Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.
Requirements for application
For accommodations, agreement is required for 2 items below before making online application:
・All the information regarding the registration and hotel accommodations are to be announced on this website.
・Please download and read Agent-Organized Tour Terms and Conditions before applying.
・KNT and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.
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