Payment for fee and full deposit for hotel accommodations should be made in Japanese Yen.
- Payment should be made by credit card (Visa, MasterCard, American Express, JCB and Diners Club).
- Payment should be completed by each deadline.
ICOM Kyoto 2019 Desk (KNT) will e-mail you a confirmation after the deadline, informing you of the completed, hotel reservation with the name of your hotel,excursion and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel and when you join the excursion.
Cancellations are not accepted by telephone. Cancellations must be sent by e-mail to ICOM Kyoto 2019 Desk (KNT), email@example.com.
Hotel accommodations & Tour
- In case of cancellation, the refund will be made after deducting bank charge and the following cancellation fee.
- After deadline, please notify ICOM Kyoto 2019 Desk(KNT) by e-mail to firstname.lastname@example.org
|Until 21 days before th night of stay or the tour day
|20 to 8 days before the night of stay or the tour day
||20% of accommodation charge
|7 to 2 days before the night of stay or the tour day
||30% of accommodation charge
|1 day before the night of stay or the tour day
||40% of accommodation charge
|On the reserved day (before hotel's check-in time or thr tour meeting day)
||50% of accommodation charge
|On the reserved day (after hotel's check-in time or thr tour meeting day)
||100% of accommodation charge
|No show without notice
|| 100% of accommodation charge
The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30 - 17:30 [Japan time = GMT+9:00] except for national holidays.) After the working hours, cancellation will be made on our next working day, which may incur charges.
*Check-in after 10P.M. must be notified to the hotel in advance to avoid cancellation of reservations.
*If you do not show up on the check-in date, the rest of your reservation will be automatically cancelled.
Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.
Requirements for application
For accommodations and excursion, agreement is required for 2 items below before making online application:
・All the information regarding the registration and hotel accommodations are to be announced on this website.
・Please download and read Agent-Organized Tour Terms and Conditions before applying.
・KNT and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.
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