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Official Web Site

Registration
(Presentations, Conference, Hotel Accommodations, etc.)

Welcome to the online registration site for 4th Global Summit of Research Institutes for Disaster Risk Reduction.
This page is for participants to register and arrange hotel accommodations. Please note that payment for registration and hotel accommodations should be completed before the deadlines as listed under the "common information".
This website is managed and operated by Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International, the official agent of this conference. Please note that registration and/or hotel accommodations cannot be completed without payments.

Please click here to Contact.

How to register

  1. Please input, reconfirm and submit your personal data.
    *If you are a resident of EU, agreement is required for the “Processing of Personal Data of Customers in EU” before making personal data registration.
    *After personal data submission, login ID and password are automatically sent to you by e-mail.

    Step 1 Input Personal Data


  2. Please log in to “MyPage” with your login ID and password to register for presentations, registration for the conference and hotel accommodations, and so on.

    Step 2 MyPage


  3. You will receive an auto-reply by e-mail when your registration is received in order.
  4. Please complete payments by each deadline.
    *You may log in to reconfirm, change or cancel your application until the deadline.
    *After the deadline, please contact 4th GSRIDRR 2019 Desk by e-mail.

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Registration Fee & How to Participate

All participants are required to pay the registration fee in order to attend 4th GSRIDRR 2019.
Early-bird registration fee is available from October 1st, 2018. We encourage you to register as early as possible. Registration is available from "MyPage".
After log in to "MyPage" with your ID and password, click on the "Registration" tab and proceed with your registration.


Fee Table

Description General Participants Students Deadline/Date
Online Early Bird Registration JPY20,000 JPY15,000 31 January 2019
Online Registration JPY25,000 JPY20,000 28 February 2019
Onsite/On the day Registration JPY30,000 JPY25,000 13 to 15 March 2019

Accompanying persons (colleagues, students, friends, etc.) are required to pay the conference registration fees.
Registration fee is also required for accompanying spouse/child. Onsite payment in Japanese Yen cash should be completed at the Registration desk on the first day of the conference. Please contact GADRI Secretariat for information.

Registration Fee Entitlements

  • Conference Welcome package including programme, brochure, baag, etc.
  • Participation in the Conference Group Photograph
  • Name tag
  • GADRI badge
  • Access to all sessions of the conference including group discussions and presentation sessions
  • Access to present papers through oral/poster presentations
  • Access to publish selected papers (on a peer-reviewed basis) in conference proceedings and journals
  • Certificate of presentation (upon request)
  • Certificate of participation (upon request)
  • Opening reception
  • Coffee and lunch (all three days)
  • Cultural Performance and Closing Banquet

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Hotel Accommodations

Hotel reservation can be made from October 1st, 2018 to February 13, 2019.

Hotel reservation is available from "MyPage".

After logging in "MyPage" with your ID and password, click on the "Hotel Accommodations" tab and proceed with your reservation.

  • Reservation period: Mon. March 11 - Sat. March 16, 2018 (6 nights)
  • Hotel rates are per day per room in Japanese Yen, including service charge and consumption tax. Breakfast is included.
  • Rooms are reserved on first-come-first-served basis.
  • Room Type: Single (one bed room), Twin(two beds room)
No. Image Hotel Name code Room type Area
(Sqm)
Rate(JPY)
*All rates are per day per room in Japanese Yen.
( with breakfast )
Basic date Specific date
1 * Karasuma Kyoto Hotel 1S Single
(1 person)
15 13,700 14,780(Mar. 16)
1T Twin
(2 persons)
22 24,160 27,400(Mar. 16)
  Access:4-minute ride by subway Karasuma Line from Subway Kyoto Station and 2-minute walk from Subway Shijo Station No. 6 exit.
2 * Daiwa Roynett Hotel Kyoto-Ekimae 2S Single
(1 person)
18.2 16,500 24,500(Mar. 16)
  Access:4-minute walk from JR Kyoto Station Central Gate
3 * El Inn Kyoto 3S Single
(1 person)
12

12,500

15,000(Mar. 16)
  Access:1-minute walk from JR Kyoto Station Hachijo East Gate
4 * New Miyako Hotel 4T Twin
(2 persons)
21 25,240 33,980(Mar. 16)
  Access:2-minute walk from JR Kyoto Hachijo Gate
5 * Daiwa Roynett Hotel Kyoto-Hachijoguchi 5S Single
(1 person)
18 13,160 16,400(Mar. 16)
5T Twin
(2 persons)
23 24,160 30,640(Mar. 16)
  Access:4-minute walk from JR Kyoto Station Hachijo Gate
6 * Kyoto Daiichi Hotel 6S Single
(1 person)
12 10,200 13,300(Mar. 16)
  Access:6-minute walk from JR Kyoto Station Hachijo Gate
7 * Rhino Hotel Kyoto 7S Single
(1 person)
20 9,000 13,000(Mar. 16)
  Access:1-minute walk from Hankyu Kyoto Line Saiin Station

Transportation

Sightseeing tours

There are varieties of Kyoto Tours with English speaking guide service on the webpages as below. Please complete your application by yourself. Tours can be reserved until 2days-5days before departure. Please check the terms and conditions including such as minimum participants etc. before making application by yourself. *We assume no responsibility for the tours on the webpages as below.

*

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Common information

Various Payments

Payment for fee and full deposit for hotel accommodations should be made in Japanese Yen.

  1. Payment should be made by credit card (Visa, MasterCard, American Express, JCB and Diners Club).
  2. Payment should be completed by each deadline.

Confirmation

4th GSRIDRR 2019 Desk (KNT) will e-mail you a confirmation after the deadline, informing you of the completed registration, hotel reservation with the name of your hotel and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel.

Cancellation

Cancellations are not accepted by telephone. Cancellations must be sent by e-mail to 4th GSRIDRR 2019 Desk (KNT), gsridrr2019-reg@or.knt.co.jp.

Registration Fee

 

The conference registration fee is non-refundable except for unforeseen circumstances such as rejection of visa.

 

Hotel accommodations

Cancellation and change of reservation can be made online until hotel application deadline.
After the deadline, please notify 4th GSRIDRR 2019 Desk (KNT) by e-mail to gsridrr2019-reg@or.knt.co.jp.

Until 21 days before the night of stay No Charge
20 to 8 days before the night of stay 20% of accommodation charge
7 to 2 days before the night of stay 30% of accommodation charge
1 day before the night of stay 40% of accommodation charge
On the reserved day (before hotel’s check-in time) 50% of accommodation charge
On the reserved day (after hotel’s check-in time) 100% of accommodation charge
No show without notice 100% of accommodation charge
The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30 - 17:30 [Japan time = GMT+9:00] except for national holidays.) After the working hours, cancellation will be made on our next working day, which may incur charges.

*Check-in after 10P.M. must be notified to the hotel in advance to avoid cancellation of reservations.
*If you do not show up on the check-in date, the rest of your reservation will be automatically cancelled.

Refund Policy for Hotel Accommodations

Refund will be made during or after the conference period, after deducting credit card service charges and the cancellation penalties.
The refund will be made to the same credit card.

Insurance

Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.

Requirements for application

For accommodations, agreement is required for 2 items below before making online application:

 

・All the information regarding the registration and hotel accommodations are to be announced on this website.

・Please download and read Agent-Organized Tour Terms and Conditions before applying.
* (Agent-Organized_Tour_Terms_Conditions.pdf)

 

・KNT and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.

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Contact

4th GSRIDRR 2019 Desk
Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

Address: Sumitomo-shoji Kandaizumi-cho Building 13F,  1 -13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
Phone: +81-(0)3-6891-9354 Fax: +81-(0)3-6891-9409
E-mail: gsridrr2019-reg@or.knt.co.jp
Office hours: 9:30-17:30 JST (+9:00) (closed on Sat., Sun. & National holidays)


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Operation & Planning for hotel accommodations

Kinki Nippon Tourist Co., Ltd. (KNT) / Kansai MICE Branch
Address: 1-4-38-6F, Minatomachi, Naniwa-ku, Osaka 556-0017 Japan
  Government Registration Number: Japan Tourism Agency No.2039
  Full member of Association of Travel Agents
  Member of Travel Agency Fair Trade Council
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Privacy Policy

Our corporate mission is to create a world filled with smiles by inspiring encounters among people around the world. To achieve this end, in our travel and travel-related services businesses we will continue to tell stories that inspire, that bring a smile, and that foster confidence. We believe that protecting the personal information of our customers and all those affiliated with our company is a major responsibility as we put our mission into practice, in addition to declaring our intent to take all possible measures to protect personal information based on the amended Act on the Protection of Personal Information, Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure, Specific Personal Information Protection Assessment Guidelines which enacted by the Japanese Government, General Data Protection Regulation(GDPR)which enacted by European Union, and other laws and regulations, we will engage in the following efforts:

  1. Collection and use of personal information We will carrying out appropriate collection, use and transfer personal information in light of our description and scope of business. In the case of collecting personal information, we will make the purpose of use clear and will collect personal information with obtaining clear consent if necessary. We will also establish an internal management system and implement safety measures to ensure that personal information is not used outside the scope of the purpose of use.
  2. Management and protection of personal information We will carefully manage personal information and will not disclose or provide such data to third parties except in cases where the customer has given their consent. We will also implement safety measures and take corrective action to prevent personal information from being leaked, lost or damaged.
  3. Observance of laws and norms We will abide by laws that apply to the personal information which we hold, guideline and other norms enacted by each nations and region.
  4. Handling of complaints and inquiries We have established a system and procedures for accepting and handling inquiries and complaints with respect to the personal information which we hold and respond to them promptly.
  5. Continuous improvement of management system and mechanisms for protection of personal information We will carry out continuous improvement of our management system and mechanisms for the protection of personal information.

 

Kinki Nippon Tourist Kansai Co., Ltd.
President Shusaku Mita

 

(For EU residents)
Processing of EU Personal Data


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