Welcome to the online registration site for the “Joint EPRI-123HiMAT Conference on Advances in High Temperature Materials”.
We ask all participants to make registration for symposium, hotel accommodations through this website before the deadline.
This website is managed and operated by Kinki Nippon Tourist Kansai (KNT), the official travel agent of this conference.
Please note that registration, hotel accommodations will not be completed without its payment.

Category	Early Bird ( Mar 12 - Sep 27, 2019)	Regular (On or After Sep.28)
EPRI/123 committee Member	JPY50,000	JPY60,000
Speakers	JPY70,000	JPY80,000
Students	JPY20,000	JPY30,000
All others	JPY80,000	JPY90,000
Accompanying person	JPY10,000
Excursion 1 or 2	JPY12,000

The registration fee includes: Attendance to all sessions, Lunches, Coffee breaks, Welcome reception and Banquet.

Online Registration deadline:6:00pm Friday October 11, 2019 (JST).
Students will be requested to show their student ID at the registration desk.

Registration fee includes for EPRI/123 committee Member/ Speakers/ Students/ All others:

Registration fee includes:	EPRI/123　 committee Member	Speakers	Students	All others	Accompanying Person
Access to all sessions
Access to all exhibits
Coffee breaks (daily)
Welcome reception on October 20
Banquet on October 24
Conference abstracts
Certificate of attendance

Welcome reception

Date	:	October 20, 2019
Time:	:	15:00-17:00
Location	:	Brick Hall 3 F
*Included in the registration fee

Banquet

Date	:	October 24, 2019
Time:	:	18:30-
Location	:	Glover Garden (How_to_get_to_Glover_Garden(ForEPRI-123HiMATConf.).pdf)
*Included in the registration fee

 

I have read and understand the Terms & Conditions.

Registration

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Hotel reservation can be made from March 12, 2019

Below rates are valid only during the period of Joint EPRI-123HiMAT2019(18 October 2019 ~ 25 October 2019).
If you would like to stay before/after Joint EPRI-123HiMAT2019 period, please note the request in “Remarks” on your online registration page or send an e-mail to Travel Desk (epri-123himat@or.knt.co.jp).

• Reservation period: Fri. Oct 18th - Fri. Oct 25th (8 nights)
• Services included: A room, a breakfast, 10% consumption tax and service charge
• Services not included: personal expenses (laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
• Room equipment: Bathroom and Toilet
• Room type : Single(one bed room)/Twin(Two beds room)
• Please notify Joint EPRI - 123HiMAT 2019 Registration Desk  (​epri-123himat@or.knt.co.jp) in advance if you expect to arrive at your hotel after 10:00pm to avoid the cancellation of your reservation.
• Deadline for application: 5:00 pm Friday September 20, 2019 (Japan time = GMT+9:00)　
• Tour escort: not included ​
• Please write smoking or non-smoking room request in “Remarks” on the online application page. Your request will be forwarded to the hotel. However, please kindly understand that smoking /non-smoking rooms might not be provided to you as you requested due to the room vacancy.
• Full payment will be required to complete your reservation.
• Rooms are reserved on first-come-first-served basis.

No.	Image	Hotel Name	code	Room type	Area (Sqm)	Rate(JPY) *All rates are per day per room in Japanese Yen.*breakfast included
						Basic date	Specific date
1		The Hotel Nagasaki BW Premier Collection	1S	Single (1 person)	21~	16,500	17,600(Oct.19)
			1T	Twin (2 persons)	21~	22,000	24,200(Oct.19)
	Access:8 minutes by walk from JR Nagasaki Station. Check in 15:00 / Check out 11:00
2		ANA Crowne Plaza Hotel Nagasaki Gloverhill	2S	Single (1 person)	17	12,650	---
	Access:1 minutes by walk from Ouratenshudo tram station Check in 15:00 / Check out 11:00
3		Nagasaki Washington Hotel	3S	Single (1 person)	12	9,900	8,800(Oct.20)
	Access:1 minute by walk from Tsukimachi tram station Check in 14:00 / Check out 10:00
4		JR Kyusyu Hotel Nagasaki	4S	Single (1 person)	15	10,370	---
			4T	Twin (2 persons)	21	17,740	---
	Access:Directly connected from JR Nagasaki station Check in 14:00 / Check out 11:00
5		S-Peria Hotel Nagasaki	5S	Single (1 person)	15	9,900	11,000(Oct.18) 16,500(Oct.19) 8,800(Oct.20)
	Access:8 minutes by walk from JR Nagasaki Station Check in 15:00 / Check out 11:00
6		Hotel New Nagasaki	6TS	Twin Single-use	28	16,500	---
			6T	Twin (2 persons)	28	19,800	---
	Access:1 minutes by walk from JR Nagasaki Station Check in 14:00 / Check out 11:00

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The following excursion will be operated by Kinki Nippon Tourist.  Please apply via Online Registration.
*The course is tentative.

October 25th, 2019

[Excursion 1]	Mitsubishi Heavy Industrial Group Nagasaki Ship yard Tour	PDF
	Tour Price: JPY12,000 Date & Time: October 25, 9:30am-4:45pm Service included: Meal: 1Lunch *Vegetarian option available Guide Service: English-speaking guide service Transfers: By motor coach and ship Sightseeing: Admission fees to Nagasaki Shipyard＆Machinery Works, Gunkanjima. Tax: Consumption tax included Maximum participates: 80 people *We limit tour groups to no more than 80 people Minimum Participants required: 25 people *A tour will not proceed with fewer than 25 people Tour Spots    GUNKANJIMA    Nagasaki Shipyard & Machinery Works (Main Plant) 　＊Japanese Only ●Competitors may be excluded from excursion 1.
[Excursion 2]	Nagasaki 1 Day Tour	PDF
	Tour Price: JPY12,000 Date & Time: October 25, 9:00am-4:45pm Service included: Meal: 1Lunch *Vegetarian option available Guide Service: English-speaking guide service Transfers: By motor coach and ship Sightseeing: Admission fees to Nagasaki Atomic Bomb Museum, Dejima, Gunkanjima. Tax: Consumption tax included Maximum participants: 40 people *We limit tour groups to no more than 40 people Minimum participants: 25 people *A tour will not proceed with fewer than 25 people Tour Spots    Nagasaki Atomic Bomb Museum　    Dejima    GUNKANJIMA

Services not included:

Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

Minimum Participants Required: 25 persons

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated. In this case, notification will be sent to you by e-mail before September 13th.

Reservation Deadline: September 20, 2019

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Payment by overseas attendees should be made by credit card (Visa, MasterCard, American Express, JCB and Diners Club).
Domestic attendees are asked to pay either by credit card or by bank transfer to:

• Bank Name: MUFG Bank
• Branch Name: Furikomidai2 Branch
• Account Type: Savings account
• Account Number: 8624331
• Account Name: Kinki Nippon Tourist Kansai Co., Ltd.

* Bank transfer charge should be borne by the applicant.
* Note that bank transfer to the above account from overseas is bounced.
*The total amount should be settled by the application deadline, September 20.
* An invoice or bank payment slip will not be sent you for bank transfer.

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Joint EPRI - 123HiMAT 2019 Registration Desk (KNT) will e-mail you a confirmation about 2 weeks prior to the Conference, informing you of the completed registration, hotel reservation with the name of your hotel and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel.

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Once you have registered, your registration and/or other options cannot be changed online. Any change or cancellation must be made in writing to Joint EPRI - 123HiMAT 2019 Registration Desk (KNT),epri-123himat@or.knt.co.jp

Conference Registration

• Please note that conference registration fees including accompanying person's are NOT REFUNDABLE.

Cancellation

•In case of cancellation, the refund will be made after deducting bank charge and the following cancellation fee.

Hotel Accommodation

Until 21 days before the night of stay	No Charge
20 to 8 days before the night of stay	20% of accommodation charge
7 to 2 days before the night of stay	30% of accommodation charge
1 day before the night of stay	40% of accommodation charge
On the reserved day　(before hotel’s check-in time)	50% of accommodation charge
On the reserved day　(after hotel’s check-in time)	100% of accommodation charge
No show without notice	100% of accommodation charge

*Check-in after 10P.M. must be notified to the registration desk in advance to avoid cancellation of reservations.
*If you do not show up on the check-in date, the rest of your reservation will be automatically cancelled.

Excursion

Before or on Sep 13th 2019	No Charge
after Sep 13th 2019	The cost of Excursion fee is not refundable.

*The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30am - 5:30pm [Japan time = GMT+9:00] except for national holidays.)
*After the working hours, cancellation will be made on our next working day, which may incur charges.

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Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.

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For excursions and accommodations, an agreement is required for 2 items below before making online application:

・All the information regarding the registration, social events, hotel and tour reservations are to be announced on this website.

・Please download and read Agent-Organized Tour Terms and Conditions before applying.
（Agent-Organized_Tour_Terms_Conditions.pdf）

・KNT and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.

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Travel Planning/Registration Questions

Kinki Nippon Tourist Kansai Co., Ltd (KNT) / KNT-CT Global Travel Co.,Ltd. epri-123himat@or.knt.co.jp
Office hours: 9:30am-5:30pm　JST (+9:00) (closed on Sat., Sun. & National holidays)

Abstract Submissions/Presentation Questions

Electric Power Research Institute, Elizabeth Benton EB@epri.com
Office hours: 8:00am-5:00pm EST (closed on Sat., Sun. & National holidays)

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Every person entering Japan must have a valid passport. In addition, persons coming from certain countries must have a visa issued by a Japanese consulate in their country.
An application for visa is made by the applicant him/herself at the Japanese Embassy / Consulate General with jurisdiction over the area in which the applicant lives. When making an application, documents prepared by the applicant him/herself and documents prepared by the inviting person in Japan are required. If you need original supporting documents for your visa application, please send an email to 123HiMAT@mtl.titech.ac.jp to get an invitation letter for VISA.Please note that we will prepare them only to those who have already completed registration with required payment. When you reach the secretariat office, please make sure to write your Registration Number in your e-mail.

Please note that conference registration fees are not refundable even if you cancel it due to visa application matters.

Attention

-Since it takes time for obtaining visa, we suggest you to contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence immediately to make sure what you need to prepare for.

-It may take 4 weeks for the documents to reach you after you contact us for your visa application. (7-14 days for the documents’ preparation and 10-14 days for sending documents.)

We strongly advise you to apply at least one month prior to the conference. List of Countries and Regions That Have Visa Exemption Arrangements with Japan:
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

For more information, please check the web site of Ministry of Foreign Affairs of Japan: http://www.mofa.go.jp/j_info/visit/visa/index.html

(For EU residents)
Processing of EU Personal Data

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This conference will be held at Nagasaki Brick Hall and the Reception/Dinner will be held at Glover Garden. See the information below for further details.

Nagasaki Brick Hall

From Nagasaki Station/Nagasaki Eki-Mae Station 3min ride by JR line, destination “Sasebo” from Nagasaki Station to Urakami Station and 5min walk from Urakami Station 8min ride by Streetcar Line 1 or 3, destination “Akasako” from Nagasaki Eki-Mae Station and 3min walk from Mori-Machi Station From Nagasaki Airport by public transportation 43min by bus from Nagasaki Airport to Nagasaki Station : Bus: https://nagasaki-airport.jp/en/access/bus.php

Glover Garden

8min walk from Ouratenshudo-Shita Station, Streetcar Line 5 From Nagasaki Brick Hall and Nagasaki Eki-Mae to Glover Garden Take Streetcar Line 1, destination “Shokakuji-Shita” and transfer at “Tsuki-Machi” station to Line 5, destination “Ishibashi”. Get off at “Ouratenshudo-Shita” station. For more information such as Route map, fare and how to ride, please check the web site of Nagasaki Electric Tramway. http://www.naga-den.com/publics/index/305/

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About Nagasaki

Nagasaki Prefecture is located in the southwest of Japan. Embraced by mountains on one side, and bordered by the sea on the other, the prefecture is surrounded on all sides by natural beauty. The prefecture is also full of historical, traditional, and cultural riches. Historically, Nagasaki played an important role in Japan’s international relations. A vast amount of culture and knowledge from Asia and Europe flowed to and from Japan via Nagasaki and contributed greatly to the modernization of Japan.

The Port of Nagasaki gained particular prominence during Japan’s period of national isolation, Sakoku. During this time it was the only place in all of Japan which was open for communication with visitors from Europe and the wider world. Even today, many international cruise ships call at this port every year. This colorful history, in which traditional Japanese culture has coexisted and harmonized with overseas cultures, is evident in the region’s architecture, food, and annual events.

About food

Shippoku The first Japanese fusion cuisine, a mixture of traditional Japanese, Chinese and Western dishes. This is a traditional, Nagasaki style of cuisine that entails a round table adorned with many dishes, overflowing with food that is shared by all diners. Using a wealth of ingredients from Nagasaki, Shippoku is an opportunity to taste the exquisite flavors of a cuisine that brings together elements of Chinese, Japanese and Western dishes. This style of eating and the recipes themselves developed during the Edo period as a result of the exchange which took place between Nagasaki and other countries. Nowadays Shippoku is usually enjoyed at establishments such as ryotei, traditional Japanese restaurants.
Castella Castella is a sweet, moist sponge cake. Based on a recipe originally introduced by Portuguese missionaries in the mid-16 century, and then developed by the people of Nagasaki, it is now a popular souvenir of Nagasaki.
Champon ＆ Sara Udon At the mention of Nagasaki, many people immediately think of Champon. This dish is loved not only by tourists, but by the locals as well. The story of the origin of Champon is that, during the Meiji period, a local Chinese restaurant made the dish with the aim of providing students from China with a filling and nutritious meal. "Toaku", an ingredient unique to Nagasaki, is used in the noodles to give them a springy texture. Sara Udon is another famous dish representative of Nagasaki; one can choose either crispy, thin noodles or thick Champon noodles.

How to get to Nagasaki

There are many ways to get to Nagasaki. If you are traveling by air, flying to Fukuoka and Nagasaki are your best options. You can book bus tickets from either one that will take you directly to the city of Nagasaki. Alternatively, you can catch the bullet train all the way from Tokyo to the city of Fukuoka. From here you have two options: catch a bus or ride the “Kamome” limited express to Nagasaki Station. If you are traveling to Nagasaki from Fukuoka, you can either catch a bus or ride the “Kamome” from Hakata or Tenjin stations.

For more information, please check the web site of Visit Nagasaki official page:
http://www.visit-nagasaki.com/GettingHere/

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Currency and Money Exchange, Travelers Checks, Credit Cards, Debit and Prepaid Cards / ATMs

Only Japanese Yen is acceptable at stores and restaurants in Japan. We encourage you to exchange your money at the airport upon arrival.

For more information, please check the web site of Japan National Tourism Organization: https://www.jnto.go.jp/eng/arrange/essential/money.html

Tipping in Japan

There is no custom of tipping in Japan. Instead, at places such as restaurants, bars and hotels, 10% service charges is usually added to your bill.

Climate

The conference will be held in autumn with little rain and comfortable weather. The average temperature is around 24℃ in daytime and 17℃ at night. It may be cold in the morning and the night.

Electrical Appliances

The voltage used throughout Japan is uniformly 100 volts, A.C. The frequency is 60 Hertz in western Japan (including Nagasaki).

Tax

Consumption tax, 10％ will be added or included to your bill.

Useful web sites for the travel to Nagasaki

At these sites, you may find useful information to make travel plans, accommodations and shopping. https://www.japan.travel/en/destinations/kyushu/nagasaki/

http://visit-nagasaki.com/AboutNagasaki/

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Kinki Nippon Tourist Kansai Co., Ltd. (KNT) / Kansai MICE Branch
Address: 1-4-38-6F, Minatomachi, Naniwa-ku, Osaka 556-0017 Japan

Certificated Travel Service Manager: Kenji Shibata
 Certificated Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made. If you have any questions about your travel contract, please feel free to contact the managers specified above.
  Government Registration Number: Japan Tourism Agency No.2039
  Full member of Association of Travel Agents
  Member of the Compensation Security Bonds System
  Member of Travel Agency Fair Trade Council

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Our corporate mission is to create a world filled with smiles by inspiring encounters among people around the world. To achieve this end, in our travel and travel-related services businesses we will continue to tell stories that inspire, that bring a smile, and that foster confidence. We believe that protecting the personal information of our customers and all those affiliated with our company is a major responsibility as we put our mission into practice, in addition to declaring our intent to take all possible measures to protect personal information based on the amended Act on the Protection of Personal Information, Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure, Specific Personal Information Protection Assessment Guidelines which enacted by the Japanese Government, General Data Protection Regulation（GDPR）which enacted by European Union, and other laws and regulations, we will engage in the following efforts:

1. Collection and use of personal information We will carrying out appropriate collection, use and transfer personal information in light of our description and scope of business. In the case of collecting personal information, we will make the purpose of use clear and will collect personal information with obtaining clear consent if necessary. We will also establish an internal management system and implement safety measures to ensure that personal information is not used outside the scope of the purpose of use.
2. Management and protection of personal information We will carefully manage personal information and will not disclose or provide such data to third parties except in cases where the customer has given their consent. We will also implement safety measures and take corrective action to prevent personal information from being leaked, lost or damaged.
3. Observance of laws and norms We will abide by laws that apply to the personal information which we hold, guideline and other norms enacted by each nations and region.
4. Handling of complaints and inquiries We have established a system and procedures for accepting and handling inquiries and complaints with respect to the personal information which we hold and respond to them promptly.
5. Continuous improvement of management system and mechanisms for protection of personal information We will carry out continuous improvement of our management system and mechanisms for the protection of personal information.

Kinki Nippon Tourist Kansai Co., Ltd.
President Shusaku Mita

 

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