ISTS & IWTDCS 2018
International Symposium of Transport Simulation & International Workshop
on Traffic Data Collection and its Standardization 2018
(Registration & Hotel Accommodations)
*

Official Web Site

Registration

Welcome to the online registration site for the " International Symposium of Transport Simulation & International Workshop on Traffic Data Collection and its Standardization 2018(ISTS & IWTDCS 2018)".
This page is for participants to make registration for the symposium, and to arrange hotel accommodations. Please note that the payment for the symposium registration and the hotel booking should be completed before the deadlines as listed under the "common information".

This website is managed and operated by Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International , the official travel agent of this symposium.
Please note that registration and/or hotel accommodations will not be completed without its payment.

 

Inquiries and applications in this regard should be addressed to:
ISTS & IWTDCS 2018 Desk

Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International
E-mail: ists2018@or.knt.co.jp

Registration Fee (JPY)

  Early : before or on May 31→June 10(JST) Regular :June 11 - July 20 (JST)
and On-site Registration
Standard registration JPY55,000 JPY65,000
* Student registration JPY10,000
Accompanying guest program
Ages 18 and over
JPY10,000
Accompanying guest program
Ages 17 and under
Free
**Registration is required.
* Student registration does NOT include the conference dinner and the excursion, but the participants can join the full events for additional fee of JPY 10,000. Please make the request when making a registration.
Please show your valid student ID at the reception on-site.
** Please register all the name and age of your accompanying guests when you register your personal data.
 

Registration fee includes

  Standard Student Accompanying guest
Access to sessions
Proceedings
Welcome Reception
Coffee breaks and lunches
Conference Dinner (Aug. 4)
Excursion: Tour1 or Tour2(Aug. 5)
Accompanying guest program*(Aug.4)
You can register accompanying guests with you.

Please click on "Click for Registration" button below for making a registration.

 

VISA

An application for visa is made by the applicant him/herself at the Japanese Embassy / Consulate General with jurisdiction over the area in which the applicant lives. When making an application, documents prepared by the applicant him/herself and documents prepared by the inviting person in Japan are required. If you need original supporting documents for your visa application, please contact the ISTS & IWTDCS 2018 Desk by e-mail at ists2018@or.knt.co.jp. Please note that we will prepare them only to those who have already completed registration with required payment. When you reach the secretariat office, please make sure to write your Registration Number in your e-mail.

 

Attention

-Since it takes time for obtaining visa, we suggest you to contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence immediately to make sure what you need to prepare for.

 

-It may take 4 weeks for the documents to reach you after you contact us for your visa application. (7-14 days for the documents’ preparation and 10-14 days for sending documents.)

 

We strongly advise you to apply at least one month prior the conference(preferably by June 30, 2018).

List of Countries and Regions That Have Visa Exemption Arrangements with Japan: http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

For more information, please check the web site of Ministry of Foreign Affairs of Japan: http://www.mofa.go.jp/j_info/visit/visa/index.html

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Hotel Accommodations

Application for hotel accomodations was closed.
Rooms are reserved at hotels close to the conference venue by the KNT. Participants are offered the rooms at the rate listed in the table. Please note that the hotel reservations will be made on first-come-first-served basis.

* Room Type: Single (one bedded room), Twin(two bedded room)

No. Image Hotel Name code Room type Area
(Sqm)
Rate(JPY)
*All rates are per day per person in Japanese Yen.
( with breakfast )
Basic date Specific date
1 * International Hotel Matsuyama 1S Single 16

9,500

10,500 (Aug. 4)
  Access:5-minute walk from Okaido Station (an intra-city tram station)
2 * Daiwa Roynett Hotel Matsuyama 2S Single 21 11,480 13,480 (Aug. 4)
  Access:1-minute walk from Okaido Station (an intra-city tram station)
3 * ANA Hotel Matsuyama 3S Single 16.5 10,100 10,600 (Aug. 3)
12,600 (Aug. 4)
3T Twin for 2 persons use 24 8,800 9,050 (Aug. 3)
11,050 (Aug. 4)
3U Twin for 1 person use 14,300 14,800 (Aug. 3)
18,800 (Aug. 4)
  Access:1-minute walk from Okaido Station (an intra-city tram station)
4 * Matsuyama Tokyu REI Hotel 4S Single 16 9,180 11,340 (Aug. 4)
  Access:1-minute walk from Okaido Station (an intra-city tram station)

From Okaido Station to Ehime University

・14-min. by walk
・14-min. by walk and tram

>> Google Map

  • Above rates are per person per night including 10% service charge and 8% consumption tax.
  • Above rates are valid only during the period of ISTS & IWTDCS 2018.
  • The above rates and the information are subject to change without notice.
  • We reserve the rooms from Aug. 3 to 7, 2018. If you wish to stay before and/or after this period, please e-mail us. For any other request and/or enquiries, please contact us. E-mail:ists2018@or.knt.co.jp
  • Please e-mail your any request. E-mail:ists2018@or.knt.co.jp

Please click on "Click for Registration" button below for making a registration.

 

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Common information

Deadlines

Earlybird registration May 31→June 10,2018(JST), 2018 (JST)
Regular registration July 20, 2018 (JST)
Hotel Accommodations July 6, 2018 (JST)

Payment

Payment for the registration fees, full deposit for the hotel booking and any other applicable charges should be made in Japanese Yen by credit card.

* Please make sure your credit card is valid through the end of August, 2018.

Please note:

  • payment for Earlybird registration should be made no later than May 31→June 10,2018(JST), 2018,
  • payment for Regular registration should be made no later than July 20, 2018,
  • payment for hotel accommodations should be made no later than July 6, 2018, and
  • hotel rooms can NOT be offered without the payment.

If you miss the on-line registration, we will accept on-site registration. The payment should be made by Japanese Yen by credit card.

Confirmation

KNT will email you a confirmation after the deadline, informing you of the completed registration, hotel reservation with the name of your hotel and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel.

Cancellation

Cancellations will not be accepted by telephone.You may log in with your regestration number and password to reconfirm, change or cancel your application online until the deadline. After that, cancellations must be sent to ISTS & IWTDCS 2018 Desk by E-mail to ists2018@or.knt.co.jp.

Registration

Registration fee including dinners and excursion will not be returned for any reasons after the payment.

Hotel accommodations

Until 21 days before the night of stay No Charge
20 to 8 days before the night of stay 20% of accommodation charge
7 to 2 days before the night of stay 30% of accommodation charge
1 day before the night of stay 40% of accommodation charge
On the reserved day (before hotel’s check-in time) 50% of accommodation charge
On the reserved day (after hotel’s check-in time) 100% of accommodation charge
No show without notice 100% of accommodation charge
The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30 - 18:00 [Japan time = GMT+9:00] except for national holidays.) After the working hours, cancellation will be made on our next working day, which may incur charges.

*Check-in after 10P.M. must be notified to the hotel in advance to avoid cancellation of reservations.
*If you do not show up on the check-in date, the rest of your reservation will be automatically cancelled.

Refund

Refund will be made during or after the symposium period, after deducting credit card service charges and the cancellation penalties.
The refund will be made to the same credit card.

Insurance

Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.

Requirements for application

For excursions and accommodations, agreement is required for 3 items below before making online application:

 

・All the information regarding the registration, social events and hotel accommodations are to be announced on this website.

・Please download and read Agent-Organized Tour Terms and Conditions before applying.
* (Agent-Organized_Tour_Terms_Conditions.pdf)

 

・KNT and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.

Click for Registration

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Contact

Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

Address: Sumitomo-shoji Kandaizumi-cho Building 13F,  1 -13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
Phone: +81-(0)3-6891-9354 Fax: +81-(0)3-6891-9409
E-mail: ists2018@or.knt.co.jp
Office hours: 9:30-17:30 JST (+9:00) (closed on Sat., Sun. & National holidays)


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Operation & Planning for hotel accommodations

Kinki Nippon Tourist Co., Ltd. (KNT) / Kansai MICE Branch
Address: 1-4-38-6F, Minatomachi, Naniwa-ku, Osaka 556-0017 Japan
  Government Registration Number: Japan Tourism Agency No.2039
  Full member of Association of Travel Agents
  Member of Travel Agency Fair Trade Council
*

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Privacy Policy

Our corporate mission is to create a world filled with smiles by inspiring encounters among people around the world. To achieve this end, in our travel and travel-related services businesses we will continue to tell stories that inspire, that bring a smile, and that foster confidence. We believe that protecting the personal information of our customers and all those affiliated with our company is a major responsibility as we put our mission into practice, in addition to declaring our intent to take all possible measures to protect personal information based on the amended Act on the Protection of Personal Information, Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure, Specific Personal Information Protection Assessment Guidelines which enacted by the Japanese Government, General Data Protection Regulation(GDPR)which enacted by European Union, and other laws and regulations, we will engage in the following efforts:

  1. Collection and use of personal information We will carrying out appropriate collection, use and transfer personal information in light of our description and scope of business. In the case of collecting personal information, we will make the purpose of use clear and will collect personal information with obtaining clear consent if necessary. We will also establish an internal management system and implement safety measures to ensure that personal information is not used outside the scope of the purpose of use.
  2. Management and protection of personal information We will carefully manage personal information and will not disclose or provide such data to third parties except in cases where the customer has given their consent. We will also implement safety measures and take corrective action to prevent personal information from being leaked, lost or damaged.
  3. Observance of laws and norms We will abide by laws that apply to the personal information which we hold, guideline and other norms enacted by each nations and region.
  4. Handling of complaints and inquiries We have established a system and procedures for accepting and handling inquiries and complaints with respect to the personal information which we hold and respond to them promptly.
  5. Continuous improvement of management system and mechanisms for protection of personal information We will carry out continuous improvement of our management system and mechanisms for the protection of personal information.

 

Kinki Nippon Tourist Kansai Co., Ltd.
President Shusaku Mita

 

(For EU residents)
Processing of EU Personal Data


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