3rd Global Summit of Research Institutes for Disaster Risk Reduction
(Registration & Hotel Accommodations)
ACE2016 13th International Conference on Advances in Computer Entertainment Technology

Official Web Site


How to register

  1. Please click on the "Register (Summit & Accommodations)" button below,and proceed with Summit Registration.
  2. An auto replying e-mail with your registration number and password will be sent to you when you register your personal data.
  3. Next, please register for participation, and if necessary, make hotel accommodations.
    [ Click here to "Hotel Accommodations". ]
  4. Choose your method of payment and finalize your application.
  5. An auto replying e-mail will be sent to you when you finalize your application.
  6. You will be notified of our confirmation for the payment by e-mail when the payment is made.

Register (Summit & Accommodations)

If you have any questions or difficulty, please contact us by email (
[ Click here to "Contact details". ]

How to Pay

  1. Payment by overseas attendees should be made by credit card (Visa, MasterCard, American Express, JCB and Diners Club).
    Domestic attendees are asked to pay either by credit card or by bank transfer to:
         Bank Name: Bank of Tokyo-Mitsubishi UFJ
         Branch Name: Chiyoda Branch
         Account Type: Savings account
         Account Number: 2563894
         Account Name: Kinki Nippon Tourist Co., Ltd.
    * Bank transfer charge should be borne by the applicant.
    * Note that bank transfer to the above account from overseas is bounced.
    * Bank transfer should be completed by the each application deadline.
  2. When you choose "Bank Transfer", the invoice will be sent to you by email within a week after your registration.
    If you would like an invoice for credit card payment, please request us by email after your registration.
  3. The name card and the receipt for registration fee will be received on-site.
    If you would like the receipt before the Summit, please request us by email( after the payment.

Registration Fees


[ Deadline ]

Early Bird :   Tuesday, January 31, 2017
Regular :   Monday, February 20, 2017

[ Fees ]

Early Bird :   JPY 10,000
Regular :   JPY 15,000

Cancellation and Refund Policy for GADRI Summit

Till Friday, March 17, 2017, 18:00 Japan Standard Time  : Cancellation (refund) is possible with writing notice less 3% handling charge.
After Friday, March 17, 2017, 18:00 Japan Standard Time : NOT REFUNDABLE

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Hotel Accommodations

Rooms at the following hotels have been blocked by Kinki Nippon Tourist (KNT).
Click on the "Register (Summit & Accommodations)" button to proceed with hotel reservations.
If you have not created an account for Summit & Accommodations yet, please click on "Register (Summit & Accommodations)" button to create an account first. And please register Summit and make hotel reservations.

Hotel Application & Payment Deadline´╝ÜMonday, February 20, 2017

Register (Summit & Accommodations)


Please make sure to secure your room at your earliest convenience since it is often difficult to secure hotel rooms in Kyoto and the number of rooms is limited.

No. Image Hotel Name code Room type Area
*All rates are per day per person in Japanese Yen.
( without meals ) ( with breakfast )
Basic date Specific date Basic date Specific date
1 * Karasuma Kyoto Hotel 1S Single 15 13,000 --- 14,000 ---
1T Twin
(2 persons)
22-25 12,800 --- 13,800 ---
1U Twin for single use
(1 person)
21,000 --- 22,000 ---
  Access:4-minute ride by subway Karasuma Line from Subway Kyoto Station and 2-minute walk from Subway Shijo Station No. 6 exit.
2 * Daiwa Roynett Hotel Kyoto-Ekimae 2S Single 18.2 16,500 Mar. 18 & 19
18,000 Mar. 18 & 19
  Access:4-minute walk from JR Kyoto Station Central Gate
3 * El Inn Kyoto 3S Single 12


Mar. 18
Mar. 19
9,200 Mar. 18
Mar. 19
  Access:1-minute walk from JR Kyoto Station Hachijo East Gate
4 * New Miyako Hotel 4T Twin
(2 persons)
26 10,500 Mar. 18 & 19
12,000 Mar. 18 & 19
4U Twin for single use
(1 person)
21,500 Mar. 18 & 19
23,000 Mar. 18 & 19
  Access:2-minute walk from JR Kyoto Hachijo Gate
5 * Daiwa Roynett Hotel Kyoto-Hachijoguchi 5S Single 18 10,800 Mar. 18 & 19
11,880 Mar. 18 & 19
  Access:4-minute walk from JR Kyoto Station Hachijo Gate
6 * Kyoto Daiichi Hotel 6S Single 12 7,500 Mar. 18 & 19
Mar. 21
8,300 Mar. 18 & 19
Mar. 21
  Access:6-minute walk from JR Kyoto Station Hachijo Gate
7 * Rhino Hotel Kyoto 7S Single 20 13,000 Mar. 18 & 19
14,000 Mar. 18 & 19
  Access:1-minute walk from Hankyu Kyoto Line Saiin Station
Rooms may be booked from March 18, 2017 for min. 1 night to max. 4 nights.
The applications are processed on a first-come-first-served basis.
Please contact us if you need other nights.
All rates are per day per person in Japanese Yen. Taxes and service charges are included.

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Cancellation and Refund Policy for Hotel Accommodations

Cancellation and change of reservation can be made online until hotel application deadline.
After the deadline, please notify Kinki Nippon Tourist by e-mail if you wish to cancel or change your reservations.
In case of cancellation, your deposit will be refunded after deducting bank charge, commission and the following cancellation fee.

10 days or more prior to the date of arrival: No cancellation fee
9 to 2 days prior: 20% of accommodation fee
1 day prior: 40% of accommodation fee
On the first night of stay: 50% of accommodation fee
After check in time or no notice given : 100% of accommodation fee
  • Failure to check in on the arrival date without prior notice may result in automatic cancellation of the entire reservation.
  • Cancellation or change notice reached outside office hours will be received on the next business day.
    Office hours: 09:15-18:00 JST (+9:00) (closed on Sat., Sun. & National holidays)


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About online system, hotel accommodations and payment

Kansai MICE Branch (former Event & Convention, Kansai)
Kinki Nippon Tourist Co., Ltd. (KNT)

Address: Kintetsu Shin-Namba Bldg. 6F,,
1-4-38, Minatomachi, Naniwa-ku, Osaka 556-0017 Japan
Phone: +81-6-6635-2627 Fax: +81-6-6641-0072
Office hours: 09:15-18:00 JST (+9:00) (closed on Sat., Sun. & National holidays)

About the Summit and GADRI

Disaster Prevention Research Institute (DPRI), Kyoto University


Privacy policy

  1. KNT uses personal information submitted with trip orders for communication with customers and will use such within the scope necessary for the arrangement and receipt of services provided by transportation and accommodation facilities, etc.
  2. Additionally, in order to develop better travel products and deliver the travel product guides, there are cases where customer personal data is used by Kinki Nippon Tourist Group and sales offices.
  3. Please refer to our website ( ) concerning the company contacts for personal information.

    Private Privacy Managers:CEO Satoshi Tagahara

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